Privacy Policy

This website is operated by Kearns Legal Services Limited (“Kearns Solicitors”) as a Data Controller recorded with the Information Commissioner’s Office under registration ZA077319.

Kearns Solicitors is committed to ensuring that your privacy is protected. This privacy policy sets out the basis upon which any personal data that we receive will be processed and some of a data subjects rights. The policy should be read in conjunction with our standard Terms and Conditions.

Categories of personal data that we may receive

Data may include your name, address, email, phone number, financial details, credit reference history and other details relating to your account. We are required to treat customers fairly and recognise if they are vulnerable. This may involve the collection of sensitive personal data but only with the co operation of the data subject and in order to provide a fair service.

Sources of personal data

You may supply us or our clients with personal information about yourself and your circumstances through our website, in phone calls, e mails or other means. We may also receive information from other sources with legitimate and legal rights to the data.

Purpose of Processing

We use the data to enable us to provide legal services and to fulfil our legal responsibilities including the prevention of money laundering and fraud. Unless otherwise stated, the basis for processing the data is Legitimate Interest.

Retention Period

We will retain data only as long as it is reasonable and necessary for the purpose of processing. If we open a file and you become a client, the personal information will be kept in line with the statutory obligations being 6 years after the date of the file closing. Afterwards any retention will be based upon it not being possible to identify an individual from the data and is for statistical or other lawful purposes.

You may choose to submit information about yourself via our website. In this case your information is stored and we may use the information to provide a service to you and our client.

We may also disclose information we have a legal right or obligation to report. In all other cases we will not disclose any information to other commercial organisations that could allow you to be personally identified without first gaining your permission.

Should you wish to update your details you may use this site, write to us or you can talk to one of our Officers. Please note that we are not responsible for the security of information you send on-line. Please do not email us sensitive information.

This site may contain links to other sites. We are not responsible for their privacy practices, content or potential damage, loss or offence in relation to these

Rights of a data subject

A data subject has the right to request the personal information held about them and to receive this within a month of such a request. You can do this by contacting our Data Protection Officer at the following address and providing sufficient identification evidence (e.g. a copy of your passport).

Kearns Legal Services Limited, Brecon House, 3 Caerphilly Business Park, Caerphilly CF83 3GQ.

In addition, in certain circumstances data processing can be amended, restricted or deleted. If a data subject is unhappy with any issue concerning the processing of their personal data then contact with our Data Protection Officer can be made at the address above or by email at


If a data subject wishes to complain about the processing of their personal data they can contact the Information Commissioner’s Office  at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, telephone 0303 123 1113.

If you have any questions about this privacy statement or this website, please email us at: or write to the above Registered Office.

Kearns Legal Services Limited is authorised and regulated by the Solicitors Regulation Authority, number 611679.

Company Registration Number. 8791086.